How to customize the Quick Access Toolbar in Microsoft Office

Learn how to tweak the Quick Access Toolbar by adding and removing commands and then export your changes to another computer with Microsoft Office.

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The Quick Access Toolbar (QAT) in Microsoft Office is a handy place to store your favorite commands and features. Unlike the Ribbon, the QAT stays the same no matter where you are or what you’re doing in any Office application so you can populate it with frequently-used commands that you need to access at any time. Customizing the QAT isn’t difficult, but there are a few tricks you’ll want to keep in mind as you tweak it. You can add and remove icons and commands from the QAT. You can also reset it if you don’t like your changes, or export your customizations if you wish to apply them to Office on another computer.

For the steps here, I’m using Word from an Office 365 subscription, but the QAT works the same in all the Office applications, both the current and past few versions of Excel, PowerPoint, OneNote, and Outlook.

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Launch Word or whichever Office application you wish to use. You can open a document or just nestle in with a blank screen. Word starts you off with a default QAT with icons for AutoSave, Save, Undo, Repeat, and Touch/Mouse Mode. Let’s say you use Save, Undo, and Repeat a lot but not AutoSave or Touch/Mouse Mode–you can easily remove them from the QAT. Right-click the icon for AutoSave and select Remove From Quick Access Toolbar at the popup menu. Do the same for the icon for Touch/Mouse Mode (Figure A).

Figure A


You can add icons for commands that you frequently use to the QAT. Right-click anywhere on the QAT and select the option to Customize Quick Access Toolbar. The Word Options window to Customize The Quick Access Toolbar lists your current commands in the right pane and potential…